Payroll Services
Payroll Done Right, On Time, Every Time
Payroll mistakes are expensive. Missed CRA deadlines mean penalties. Incorrect deductions mean unhappy employees. And trying to figure it all out yourself takes time away from actually running your business.
I handle payroll from start to finish, setting up your employees in QuickBooks, processing each pay run, and filing all required CRA documents. You send me the hours, and I take care of the rest.
Get a Quote
Packages
Three Ways I Can Help with Payroll
Whether you are hiring your first employee or need someone to take over an existing payroll, I have a service tier that fits.
Payroll Setup
$150 to $300
One-time fee
Getting payroll set up correctly from the beginning saves you headaches down the road. I configure everything in QuickBooks Online so your first pay run goes smoothly.
What's Included
- --Adding employees to QuickBooks Online
- --Verifying employee information (SIN, tax forms, direct deposit)
- --Configuring federal and provincial tax deductions
- --Setting up CPP, EI, and any additional deductions
- --Configuring pay schedules (weekly, bi-weekly, semi-monthly)
Ongoing Payroll
From $150/month
Up to 5 employees
Each pay period, you send me the hours. I process the payroll, calculate all deductions, and post the journal entries in QuickBooks. You focus on your team. I handle the numbers.
What's Included
- --Processing payroll each pay period
- --Submitting employee hours and calculating net pay
- --Reviewing payroll reports for accuracy
- --Posting payroll journal entries in QuickBooks
- --CRA source deduction remittances
- --Email support for payroll-related questions
Tax Filing
$25 to $100
Per filing
Payroll comes with CRA filing obligations. Whether it is a Record of Employment, T4 slips, or annual summaries, I prepare and file everything so you stay compliant.
What's Included
- --Record of Employment (ROE) preparation and filing
- --T4 and T4A slip preparation
- --T4 Summary filing with CRA
- --CRA compliance verification
- --Year-end payroll reconciliation
Why It Matters
The Cost of Getting Payroll Wrong
CRA Penalties
Missing a CRA payroll remittance deadline can trigger penalties of 3% if it is 1-3 days late, 5% if 4-5 days late, 7% if 6-7 days late, and 10% if more than 7 days late or not remitted at all. For repeat offences, the penalty can double to 20%. These add up fast, especially for a small business.
Employee Trust
Your employees count on getting paid correctly and on time. Mistakes with deductions, incorrect pay stubs, or late T4 slips erode trust. When payroll runs smoothly, your team knows they can rely on you, and you can focus on building your business instead of fixing payroll errors.
The Process
How Payroll Processing Works
You Send Me the Hours
Each pay period, you email me the hours worked for each employee. If you use a time-tracking app, even better. Just share access and I will pull the numbers directly.
I Process Everything
I calculate gross pay, CPP, EI, income tax, and any other deductions. I generate pay stubs, run the payroll in QuickBooks, and post the journal entries. If anything looks unusual, I flag it before processing.
You Review and Approve
I send you a summary for review before funds are released. Once you approve, employees get paid. CRA remittances are submitted on schedule. Everything is documented in QuickBooks for your records.
Common Questions
Payroll FAQ
What if I have more than 5 employees?
The $150/month rate covers up to 5 employees. For larger teams, I provide a custom quote based on your headcount and pay frequency. Contact me and we will work out a price that fits.
Do you handle subcontractors too?
Subcontractors are not payroll employees, but I can track payments to subcontractors in QuickBooks and prepare T4A slips at year-end if required. This is common for trades businesses in the Kitchener-Waterloo area.
Can I combine payroll with monthly bookkeeping?
Absolutely. Most of my clients pair payroll with a monthly bookkeeping package. The payroll entries flow directly into your books, so everything stays connected and accurate.
What payroll software do you use?
I use QuickBooks Online Payroll, which integrates directly with your bookkeeping. Everything lives in one place: pay stubs, deductions, CRA filings, and your financial reports.
Ready to Take Payroll Off Your Plate?
Whether you are setting up payroll for the first time or looking for someone to take over, I can help. Book a free consultation and we will figure out the right plan for your team.
Book Your Free Consultation